GDPR-Compliant Tenant Data Management

The Problem

Rental agencies collect highly sensitive personal data: IDs, payslips, tax notices, bank statements, medical situations. GDPR compliance in this context is both legally mandatory and operationally complex.

• Documents are stored in email threads, shared drives, and local folders

• Data retention rules are never enforced

• Tenants' right-to-deletion requests are difficult to action

• In case of audit, agencies cannot demonstrate compliant handling

The Solution

Luuzon centralizes all tenant data in a GDPR-compliant vault with enforced retention policies, access controls, and deletion workflows.

The compliance agent:

• Encrypts all documents at rest (AES-256) and in transit

• Enforces configurable data retention periods per document type

• Logs all access events with timestamps and user identity

• Processes tenant deletion requests automatically

• Generates compliance reports for internal or regulatory review

How It Works

1. Document Intake All documents uploaded through Luuzon are encrypted and stored in a structured vault.

2. Access Control Agency agents see only what they need. Tenants control what agencies can access beyond verified status.

3. Retention Enforcement Documents past their retention period are flagged for deletion or automatically purged per policy.

4. Deletion Requests Tenant right-to-deletion requests trigger a verifiable purge workflow with confirmation log.

5. Audit Export Full access and processing logs exportable for CNIL audit or internal compliance review.

Key Capabilities

• AES-256 encryption at rest and in transit

• Configurable data retention policies

• Role-based access control

• Tenant-controlled data sharing

• Automated deletion workflows

• CNIL-ready compliance reporting

Example Outcome

Before: Agency stores tenant IDs and payslips in an unsecured shared Google Drive folder. No retention policy exists. A CNIL inquiry cannot be answered.

After: All documents stored in Luuzon's encrypted vault. Retention enforced. Access logged. Deletion requests handled in one click.

Result: Full GDPR compliance achieved without changing operational workflows.

Best For

• Any agency handling EU tenant personal data

• Agencies that have received or anticipate CNIL inquiries

• Property managers whose landlords ask for data compliance guarantees